Development Specialist

May 4, 2018

Position Title: Development Specialist
Reports To: Office Director
Team: Immigration and Refugee Program
Location: Harrisonburg, VA
Grade: 4
Status: Non-Exempt
Deadline: Until filled

Church World Service (CWS) is a not-for-profit organization working to eradicate hunger and poverty and to promote peace and justice around the world. CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability or veteran status in employment or in the provision of services.

To Apply:
Please click here to apply directly online to this position.

Primary Purpose:

This full time staff position will oversee fundraising and community outreach activities including but not limited to fund raising community events, individual giving and grant writing to provide resources to support long term refugee and immigrant integration and self-sufficiency in our community.

Essential Duties as Resource Generation Manager

  1. Plan annual fundraising events such as Giving Tuesday, Great Community Give or similar events in collaboration with the Community Foundation, United Way other agencies, student groups or other entities.
  2. Manage local grant writing activities. Write grants to foundations, corporations, state and federal funders, and businesses that employ refugees. Continuously scan for opportunities to apply for funds.
  3. Manage the grant writing process with state and Federal grants for programs that deepen our service delivery to immigrants and refugees in the area.
  4. Maintain relationships with local businesses, nonprofits, foundations, universities and other entities that support our office or provide services to our clients through speaking, collaborating, and attending meetings.
  5. Cultivate and manage relationships with local individual donors by using the existing database, writing thank you emails and notes, communicating upcoming donation days or events.
  6. Coordinate the in-kind donation program, with support from colleagues and volunteers, to sort and store items. Collaborate with other local nonprofits who receive donated goods to get items to clients in need.
  7. Recruit volunteers to assist with grant writing, event planning and individual donor management as needed.
  8. Manage social media including the website, Facebook and other media. Post refugee related local and national news on a regular basis on Facebook page and website. Post local events of collaborating agencies on Facebook and website.
  9. Ensure donation methodologies on the website are up to date and convenient for fundraising purposes to include technology that is simple, obvious, uses giving levels, encourages people to give monthly, and can be used on tablets, smart phones and laptops.
  10. Communicate CWS and CWS Harrisonburg brand in local venues.Update CWS Harrisonburg brochures and other written material with new programs in information, in line with CWS branding guidelines.


Education: University degree in Communication or other degree suitable for Resource Generation responsibilities. Demonstrated ability to read grant solicitations and write grant proposals.

Experience: The successful candidate must have useful experience in developing and overseeing grant writing process. Experience managing federal and state reporting requirements and grants. Knowledge of the local refugee communities is preferred. Knowledge of the local business, nonprofit, public structures and processes is desirable. Significant experience in fundraising, grant writing, public speaking, organizing events and other activities useful to resource generation is desired.

Communications: Listen carefully to assure clear understanding of instructions and requests. Communicate detailed and/or technical information clearly, in writing and orally. Ask appropriate questions in seeking explanations needed to perform job. Promote “transparency of information” by sharing relevant information with staff and other stakeholders. Understand staff roles and procedures and prepare standard reports to track job progress or activities. Anticipate constituent needs and interests and take proactive steps to respond to them. Understand and is able to use appropriate technology to communicate with others inside and outside CWS. Respect and maintain confidentiality of sensitive information within parameters defined by supervisor and/or CWS policy.

Constituent Relationships: Understand who stakeholders are and be responsive to their needs. Facilitate interactions and serve as a resource in relations with stakeholders. Recognize and be sensitive to issues of concern to stakeholders. Recognize and be sensitive to cultural, ethnic and religious issues.

Job Knowledge: Understand the work performed and how it supports CWS/IRP in achieving its goals. Understands how to work with various cultures with sensitivity and integrity. Knows a broad range of information regarding specific program or department and use that knowledge to perform effectively and independently. Applies a depth of knowledge within area of responsibility to implement assigned activities. Able to use and willing to expand learning of applications or technology to perform job duties. Maintain and improve the skills and knowledge needed to be effective in performing job responsibilities. Interpret CWS’s policies and procedures for staff and stakeholders, keeping the “human” side in sight.

Leadership: Accept accountability for assigned activities and adapt work style to perform independently or within a team. Model behaviors consistent with the mission and values of CWS in work activities and relationships. Demonstrate sound judgment in performing all duties. Recognize and use individual strengths to enhance work performance. Recognize areas of weakness and seek assistance to improve performance. Take initiative within area of responsibility. Facilitate the use of skills and resources within the CWS. Contribute ideas for implementing CWS/IRP’s vision and strategic plan.

Problem Solving: Identify problems in procedures that affect program work and recommend changes in systems or procedures to address them, then implement approved changes. Understand and apply knowledge of the context in which CWS works. Exercise creativity in resolving problems and trying new ways of doing things. Know how and when to apply technical solutions to problems. Share results of problem solving experiences with others. Remain flexible in responding to organizational priorities.

Program Planning and Management: Anticipate work flow and take proactive steps to balance work priorities. Understand the desired outcome of assigned work and how it supports CWS/IRP’s work. Gather, analyze and make use of information and resources necessary to complete work. Set and communicate deadlines and priorities. Successfully balance multiple activities, in support of program or departmental goals. Manage contacts with internal and external stakeholders to ensure flow of information and coordination of efforts. Verify the accuracy and quality of own work and the work of others. Contribute ideas to effectively implement program plans and activities. Keep other informed of work progress and any problems encountered. Assist others to complete priority work, or step in to handle work in their absence.

Resource Building and Stewardship: Recognize resource building potential in all interactions and be responsive and professional in providing information. Promote CWS/IRP’s mission, programs and services with stakeholders to assure continued support. Use financial and material resources provided by CWS/IRP to their best advantage, including business equipment and supplies. Demonstrate concern for natural resources in carrying out work activities. Make the most of own time and resources to maximize stewardship to CWS/IRP. Respect one another and relationships with staff, supervisors and managers. Prepare reports on program status relative to budget and finances.

Teamwork: Understand what a team is and what it does. Demonstrate a willingness to work on a team. Understand own role on the team and how it fits in to the overall results to be produced. Promote effective interactions among team members and facilitate group discussion. Participates in identifying and establishing work needs and time lines for completion. Keep team leader and members informed of work status. Demonstrate awareness of what other teams do and how their work affects own team. Recognize and respect the importance of work performed by colleagues. Understand organizational priorities and is willing to set aside own tasks to assist others to complete high priority tasks.

Other Skills: The successful candidate must be computer literate, with proficiency in MS Outlook, Word, internet applications, and social media apps such as WhatsApp, Facebook, Instagram, Webpage design and maintenance etc. Must have flexible schedule and available to work occasional evenings and weekends. A valid driver’s license is also required and must have a reliable working car to attend meetings and possibly transport clients. Work related mileage will be reimbursed.