Accounting Assistant

April 18, 2018

Position Title: Accounting Assistant (part-time 25 hours per week)
Reports To: Director CWS IRP Lancaster Office
Team: Immigration and Refugee Program
Location: Lancaster, PA

Church World Service (CWS) is a not-for-profit organization working to eradicate hunger and poverty and to promote peace and justice around the world. To help build and maintain a diverse team, CWS actively seeks candidates from a wide variety of backgrounds. We do not discriminate on the basis of race, color, creed, sex, sexual orientation, gender identity, religion, national origin, age, ancestry, disability, use of a guide or support animal, veteran status, or any other basis prohibited by applicable law.

Apply:

Please visit the link below to apply directly online to this position.

http://cws.applicantstack.com/x/apply/a2h9xbodplej

Primary Purpose:

Provide accounting and financial support for Lancaster Church World Service Immigration and Refugee Program (IRP) office. Experience in non-profit accounting and budget preparation and monitoring is important.

Essential Duties:

  • Prepare monthly grant reimbursement requests (4) and submit to Church World Service Headquarters, or other funder, for processing.
  • Receive, document and process all incoming funds and donations and submit to Church World Service Finance Center for processing.
  • Monthly – prepare invoice for reimbursement of funds from program partners (4).
  • Monthly – prepare spreadsheet for tracking budget vs. actual. This involves monitoring each individual grant for overages or underages.
  • When necessary, adjustments to the actual general ledger line items will be made or budget revision requests will be prepared and sent to the appropriate grantor.
  • Annually prepare expense report for local foundation grants.
  • Assist in preparation of organizational budget and individual grant budgets.
  • Will work closely with CWS general accounting office in Elkhart, IN.

Qualifications:

Education:
Accounting degree or education or experience in bookkeeping and double entry accounting.

Experience:
Minimum of three (3) years work experience in accounting or finance. Must be familiar with general ledger, double entry accounting and bookkeeping, and journal entries. In addition familiarity with non-profit accounting and budgeting is important. A good knowledge of MS Excel and using it for preparation and monitoring of budgets is essential.

Other Skills:

Strong computer skills including proficiency in MS Office (Outlook, Excel, and Word), Quickbooks, and internet applications.

Ability to work in a multi-cultural environment.
Ability to give close attention to detail.

Competencies:

  • Communications: Able to communicate thoroughly and with self-confidence a broad range of information relating to program or department. Communicate detailed and/or technical information clearly, in writing and orally.
  • Constituent Relationships: Coordinate specific program activities with counterparts and include them in planning.
  • Job Knowledge: Understand general business practices that support individual and program performance.
  • Leadership: Accept accountability for assigned activities and adapt work style to perform independently or within a team.
  • Problem Solving: Determine the scope of problems, gather all necessary information, analyze impact on other areas.
  • Resource Building and Stewardship: Understand stewardship role in working within budget and monitoring finances. Prepare reports on program status relative to budget and finances.
  • Teamwork: Network with other teams to discuss activities.